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Exhibitor Information 2017
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The NPA's 33rd Annual Conference

October 18 - 22, 2017


Saratoga Hilton & Saratoga Springs City Center

Saratoga Springs, NY


The Nurse Practitioner Association New York State (The NPA) 33rd Annual Conference exhibit dates will be held on Friday, October 20 and Saturday, October 21 at the Saratoga Hilton and Saratoga Springs City Center, Saratoga Springs, NY.  This conference offers you the perfect opportunity to exhibit and showcase your products as well as network with nearly 500 nurse practitioners primarily from around New York State.


Click here to download the exhibitor prospectus.


Exhibit Rates:

Corporate - $1,000

Not-for-Profit Colleges & Universities, Hospitals, Government Agencies - $495

Sole Proprietor (i.e. jewelry, candles, handmade products, etc.) - $120


Register online

Booth Package

Booth size 8' x 10'

8' high flame retardant background drape

32" high flame retardant side drape

One 6' covered and skirted table

Two folding chairs

One wastebasket

One line 7" x 44" identification sign

Booth number

The NPA will be working with Total Events as our trade show decorating company.  A packet will be available at a later date.

Exhibitor Setup

Thursday, October 19 - 2:00 pm – 5:00 pm

Friday, October 20 - 8:00 am – 10:00 am


Exhibit Hall Hours

Friday, October 20 - 10:30 am - 4:00 pm

Saturday, October 21 - 9:30 am - 2:00 pm

Exhibit Breakdown

Exhibitors can breakdown after the morning break concludes on Saturday, October 21 at 11:00 am.


Sponsorship Opportunities


Badge Holders - SPONSORED

Each conference participant will receive a badge holder upon registration. Sponsor will receive company logo on badge holder. One sponsor only. Receive a 15% discount off booth fee.


Tote Bags - $2,500 - Each conference participant will receive a tote bag containing conference related material. Sponsor will receive your company logo and website address on one side of the tote bag. NPA logo will be placed on the other side of the tote bag. One sponsor only. Receive a 25% discount off booth fee.


Breaks - $2,500

Sponsorship of the food and beverages at the breaks offered each day of the conference. Signage with company name and logo will be placed near food and beverage. The NPA can accept more than one sponsor for breaks offered each day. Receive a 25% discount off booth fee. THIS IS NOT AN OPPORTUNITY TO OFFER A PRESENTATION.


Continental Breakfasts - $2,500 Sponsorship of food and beverages for continental breakfast offered each day of the conference. Signage with company name and logo will be placed near food and beverage. The NPA can accept more than one sponsor for the continental breakfasts offered each day. Receive a 25% discount off booth fee.


Advertising Opportunities


Annual Conference Brochure - A full conference brochure is mailed to over 3,600 NPA nurse practitioner members. A modified brochure is mailed to over 7,000 non-member nurse practitioners in New York State.


Size              Dimension     Price


Full page         7” x 10”       $1,750

Half page        7” x 5”         $1,000

Quarter page  3 3/8 x 5”  $ 750


Specifications: Minimum bleed of 1/8 on three (3) sides for full page. Supply a CMYK file either as a jpeg, tiff or pdf.  If pdf, make sure it is a high resolution pdf for print with fonts and graphics embedded.  The printer can also take native application (ie InDesign, Quark, Photoshop) file with final graphics and fonts linked.  Make sure you have a CMYK (not RGB) file.


The NPA reserves the right to limit the number of advertisements in the conference brochure.  Deadline for ad submission is March 31, 2017.


Tote Bag Insert - $500 – Unable to exhibit or would like to provide participants with additional material this is a great opportunity to distribute your companies informational material to all registered attendees by including an insert in the conference tote bag. Contact Sue Hubbard at The NPA to discuss insert content and size. Some restrictions may apply.


Rotating Digital Signage - $250 - The NPA will offer rotating digital signage at the conference. The digital signage is located in at least two different locations within the conference venue. The digital signage will run during the entire conference.

Specifications: Either a high resolution jpeg or a PowerPoint slide. No pdf files accepted.


Campaign for NP Awareness – Raffle


The purpose of the Campaign for Nurse Practitioner Awareness is to raise funds that will be sued for public relations and media awareness of nurse practitioners in New York State. We have been very successful in raising awareness of nurse practitioners through print media, interviews and live television appearances.Through a donation you can support the public relations program and the promotion of nurse practitioners.


Suggested items for donation: jewelry, consultative services, healthcare related books, gift cards, gift baskets, and, items to be used by nurse practitioners in their practice, etc. If you are interested in making a donation, please complete the section on the exhibitor registration form under NPA Raffle. Items can be brought to the annual conference beginning on Wednesday, October 18.


All proceeds go into a restricted account for the sole purpose of raising awareness of nurse practitioners.


If you have any questions, please contact Sue Hubbard at 518-348-0719 or by email shubbard@TheNPA.org. 










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Tel: 518-348-0719
Fax: 518-348-0720
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